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Emergency Supply Chain Coordinator Full-time Job

2023-02-02 21:07   Transportation & Logistics   Desē   52 views
Job Details

Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!


Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)


Job Description:


Advise and seek approval of internal customers of modifications from original requests.

Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.

Identify alternative supply sources for materials / services not under contract

Work with Logistics to ensure safe delivery and receipt of ordered materials

Resolve conflicts with deliveries and suppliers

Strategic Sourcing

Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.

Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.

Lead negotiations for the assigned Categories.

Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.

Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision making process

Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained.

Supplier Contract and Relationship Management

Accurately complete the master data management form (or contract/supplier register)

Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.

Ensure that contractual conditions and performance indicators are understood by the suppliers.

Identify & resolve or escalate contract-related issues both internally and externally.

Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.

Procurement Execution

Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.

Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.

Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers

Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

Data Management, Analysis and Reporting

Collect and analyze organization-wide data to support decision-making

Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated

Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management

Prepare summary report of supplier bid responses for Procurement Committee award decision meetings

Track and analyze procurement performance and savings against established target levels

Process, Procedure and Policy

Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.

Advice management regarding any challenge / risks / impractical guidelines.

Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change,

Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans.


Job Requirements


A minimum of 3 years’ experience in Procurement and Logistics, with regards to the designing, planning, implementation, supervising and reporting on integrated development, emergency and advocacy projects and at least 2  years’ experience in managing complex grants and programs/projects with significant experience in overseeing large multi-year program.

BA/Bsc Degree in supply Chain Management, Business Administration Management and related fields. Master’s degree is an advantage . Ability to work in remote and conflict area

The position requires ability and willingness to travel domestically  remote & conflict area


How to Apply

Apply to link below



World vision has zero tolerance towards abuse and exploitation of children and vulnerable adults. Every prospective employee, volunteer, and intern is obliged to comply by world vision’s child and adult safeguarding policy."


If you have referrals of talented individuals who you think would perform well in this role, please send them the link to this job opportunity

Female Candidates are Highly Encouraged to Apply


Note: we do not receive hard copies 


Feb 10, 2023


Company Description
World Vision Ethiopia