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Liaison Officer Full-time Job

2023-01-17 13:30   Administration   Addis Ababa   106 views
Job Details

Job Description

                                                                      Médecins Sans Frontières-Holland

 

Internal/External Vacancy Announcement

 

Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.

 

MSF Holland is looking for: LIAISON OFFICER

 

 

·         Number of Position:  One

·         Place of work:      Addis Ababa

·         Terms of employment:  1 year  with a possibility of extension 

·         Remuneration and Benefits:

-          Starting gross salary/month: 17,926.00 ETB

-          Medical Coverage : as per organizational scale

-          Transportation allowance: 2,200 ETB

·         Date of  application: January 17 – January 23, 2023

 

 

Main Purpose

 

Give support to external administrative work and to the coordination team in obtaining working/travel permits, as well as all official contacts, procedures and importation of goods, according to local and in-ternational laws and MSF procedures, in order to ensure the smooth running of MSF activities

 

Accountabilities

 

 

 

 

•       Together with the HRCo, ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures

•       Maintain the support travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc..

•       Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.

•       Arrange meetings related to administrative issues for the Head of Mission or the HRCO as well as attend them.

•       Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, adresses and other relevant details.

•       Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing MSF principles and values at all levels.

•       Keep all documentation and files updated, properly filed and easily accessible for the internal users.

     

 

 

 

 

 

 

MSF Section/Context Specific Accountabilities

 

  • Ensure that all international staff administrative files are kept up to date; guarantee their proper filing and the confidentiality of the employee’s personal data.
  • Responsible for all visa run arrangement process of expats and HQ visitors
  • Facilitates visa procedures for employees leaving the country for training or debriefing.
  • Keep tracking of expats visa date.
  • Process, renew and keep tracking of ARRA pass permit of new arrivals and HQ Visitors.
  • Keep expat related information tracking sheet.
  • Follow up of MSF postal box and pay the rental fee every year.
  • Support the PAM (IS- staff) in charge of visa, Work permit, Residence Permit.
  • Keep all documentation and files updated, properly filed.
  • Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN, airline companies…)
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
  • Copy Expat documents for Work permit process, Visa application and so on.
  • Make sure all the incoming International staffs documents Authenticated in MoFA.
  • Prepare application of work permit process at HERQA, MOH, ACSO, MoLS and submit the application.
  • Prepare application for residence Permit and submitting the application.
  • Responsible for visa extension process.
  • Serve as back up for Work permit, Residence Permit and Communication with HQ in the case of absence of the PAM (IS-staff).
  • Serve as a backup in case of Reception Absence
  • Serve as a backup in case of Admin Transit Absence.

 

 

Job Requirements

Education

·         BA Degree in Business Administration, Business Management, Human resource management,  And/or related studies desirable.

Experience

·         Essential previous experience of at least two year in related relevant positions, in MSF or other NGOs. Specifically flight booking management and manage external relations

Languages                      

·         Mission and local language essential. English speaking, understanding and writing necessary.

Knowledge

·         Essential computer literacy (word, excel and internet)

Competences

 

·         Results L1

·         Teamwork L1

·         Flexibility L1

·         Commitment L1

·         Service L1

·         Stress Management L2

 

How to Apply

Interested applicants should submit their non-returnable CV and application including photocopies of all supporting documents via www.ethiojobs.net

 

 

 

Please note that we only contact short-listed candidates.

 

Deadline
Jan 23, 2023

Company Description
Medicins Sans Frontiers - Holland