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Logistics Officer Full-time Job

2023-01-25 11:15   Transportation & Logistics   Addis Ababa   79 views
Job Details
 

Job Description

We are here for our neighbors in need, who are suffering in this broken world.

ZOA, as an international NGO, supports people who have lost everything due to armed conflict or natural disaster. Together, we can come to their aid in emergencies and remain faithful to communities as they recover – providing new opportunities for them to help themselves again. The work of ZOA is coordinated from the Netherlands. We are active in multiple countries in Africa, South America, the Middle East Region, and Asia. We work with approximately 900 employees worldwide and with (local) partners. We invite you to join our team of committed colleagues.                                

ZOA is looking for a

Logistics Officer

ZOA’s programme in Ethiopia

ZOA works in several regions in Ethiopia: Gambella Regional State (field office in  Gambella Town), Somali Regional State (field office in Dolo Ado and Melkadida refugee camp), Tigray Regional State (field office in Shire and Mekelle), Oromia Regional State (field office in Harar), Amhara and Addis Ababa. In Ethiopia, ZOA works with Internally Displaced People (IDPs), host populations, persons with disabilities, returnees, and a large population of refugees who fled a combination of violence and drought in Somalia, South Sudan and Eritrea. 

What we offer

 

ZOA offers a challenging position with a lot of responsibilities. We offer good benefits and remuneration which suits the NGO sector (including, but not limited to: medical, accident and life insurances, provident fund, training options). 

Your challenge 

 

Logistics officer is responsible for all logistic and procurement activities in the program area. Manage the Transportation of goods in and out.

ESSENTIAL RESPONSIBILITIES AND DUTIES:

  • Responsible for logistic and procurement related activities within the sphere of the project, including the supply chain, assets, materials, and ensure their implementation in accordance with ZOA policies and procedures.

 

 

  • Ensure that ZOA property, including vehicles, means of communication, and other equipment’s are purchased, properly used, well maintained, and timely replaced.
  • Timely report to supervisor;
  •  Manage the Transportation of goods in and out of the office and project sites
  • Manage the archiving of Equipment documents in log sheet.
  • Prepare monthly/quarterly reports by updating inventory lists, stock report, and procurement tracking sheet and update the project on procurement status report
  • Manage and follow-up on fleet maintenance;
  • Manage the administrative issues for the fleet (rental contracts, insurance, and other documents).
  • Follow up with suppliers and contractors to ensure timely and effective supply and delivery of goods, services and works.
  • Prepare monthly/quarterly reports by updating inventory lists, stock report, and procurement tracking sheet and update the project on procurement status report
  • Communication with relevant departments on procurement status on daily and weekly basis.
  • Assisting in all areas of Logistics for Country office Logistics department

 

  • Any other duties assigned by the Line Manager

Your Total Rewards package at ZOA

1.    Compensation

Competitive salaries and financial security - we know how important these are to you and your family.

  • Salaries that match the local market and we pay you in EUR.
  • Annual salary review based on the cost of living in your location/Ethiopia.
  • Annual Salary increase based on annual performance review

2.     Allowances

  • Transportation allowance:  ETB 1,500 for our programme field office staff, & ETB 2,000 for our country office staff per month.
  • Airtime Allowance: We provide data and airtime to enable you to conduct your work outside of the office.
  • we provide a closed user group so you can speak to your colleagues at no cost.
  • Food Allowance: we provide lunch daily at our offices, ZOA pays 600 ETB per month and staff contribute 400 ETB per month.
  • Severance payment: one month’s salary for an extra service year.
  • Hardship Allowance: If you are working in identified places as a remote and hazardous by the government, you will be entitled 20-40% additional allowances of their basic salary. Therefore, we provide 40% hardship allowance to ZOA employees working in Gambella, Dollo Ado and Shire field offices.
  • Transfer Allowance: We provide transfer allowance of 10,000 ETB If, in case of you permanently shift or transfer to a new programme area.

3.     Paid Leave

We recognize you have priorities outside of work.

  • Our flexible paid time off package gives you the flexibility you need.

    • Annual Leave: 20 days of annual leave in addition to public holidays, and you are also granted one extra day for each extra full year.
    •  Enhanced Maternity Leave provision, 4 months
    • Paternity Leave 5 working days.
    • Rest and Recuperation (R&R): We provide you 5 working days for every consecutive 12 weeks of work R&R leave to unaccompanied staff who work away from their permanent place of residence to spend time with their family. Therefore, ZOA provides R&R leave for its employees who work in the program offices in Somali, Gambela, and Tigray regions.

    4.    Insurance

     Provident Fund  + Pension: : 32% (22% from ZOA and 10% from You.
     
     Life insurance  
     
     Medical Insurance: We also covers your dependents, and your medical expenditures are covered by ZOA up to 100% of each invoice, up to a defined maximum refunded amount of Br 200,000 ETB  per annum.
     

    5.    Wellness

    We care about your health and wellbeing. We offer a comprehensive health package and initiatives to support your wellbeing.

 

 

  • Covid-19:  free vaccination and PCR test
  • We have established a social committee in every region.

Learning & Development

  • Professional development programme and support with funding for a relevant qualification.
  • Study/exam leaves
  • Training and coaching   module
 

Job Requirements

Qualification & Experience:

  • BA degree in Logistics/Supplies Management, Business Administration or a related field;
  • Above 3 years of general experience, preferably with a donor-funded project.
  • Must have at least two years of specific experience administration, logistics or a related field;
  • Good writing and speaking English communication skill
  • Knowledge of working in INGOs preferably working on Donor-funded projects
  • Computer literate with practical experience using Microsoft applications and human resources databases;
  • Accuracy, attention to the details including a high level of integrity and confidentiality; 
  • Strong organizational and administrative skills,
  • Good understanding of the national tender and organizations procurement policy document interpretation skill;
  • Good knowledge and understanding in demonstrating gender awareness and sensitivity and organization code of conduct;
  • Ability and willingness to work as a member of the team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;

Skills/Attitude

  • Result-oriented approach, initiates but also makes sure that initiatives come to a satisfactory result;
  • Takes initiative to improve work processes;
  • Knows how to prioritize assigned tasks;
  • Alerts the immediate supervisor when suspect HR related problems, issues, arise;
  •  Flexible conduct;
  • Customer-friendly attitude;
  • Ready to learn;
  • Initiative;
  • Effective and appropriate communication.

VALUES:

Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving results in line with ZOA core values;
  • Good knowledge of CHS and capacitate partners to work in adherence to CHS;
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved;
  • Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding.

Ambition:

  • Sets ambitious and challenging goals for self;
  • Widely shares personal vision for ZOA, engages and motivates others;

Future oriented, thinks strategically and on a global scale.

Collaboration:

  • Builds and maintains effective relationships, with own team, colleagues, members, donors and partners;
  • Values diversity, sees it as a source of competitive strength;
  • Approachable, good listener, easy to talk to.

Creativity:

  • Develops and encourages new and innovative solutions;
  • Willing to take calculated risks.

Integrity:

  • Honest, encourages openness and transparency;
  • Always acts in the best interests of children.
 

How to Apply

ZOA operates with an equal opportunities policy and is committed to diversity in the workplace. Qualified women and men, people of all nationalities, and cultural backgrounds, and candidates with disabilities are welcome to apply.

 If you are interested in this position, please apply directly via Ethiojobs.net.

CV’s of no more than 3 pages in length are appreciated.

Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years.

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform all other candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. An assessment may be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.

Please note that, as part of its recruitment process, ZOA carries out background and reference checks for all candidates. As ZOA participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a written questionnaire: the “Statement of Conduct”, which will be sent to past employers regarding Misconduct (such as sexual exploitation, abuse or harassment). 

"Women are highly encouraged to apply for the position"

Also we reserve the right to stop accepting applications before the end date if we find a suitable candidate.

 
 
 

Deadline
Jan 30, 2023

 

Company Description
ZOA ZOA