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Project Administrator (PADM) Full-time Job

2023-02-08 20:41   Administration   Addis Ababa   77 views
Job Details

Job Description

Job Description

 PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.

 PATH seeks to hire two (2) Project Administrators for MACEPA and Targeted Vaccine COVID-19 projects respectively. The Project Administrator for Ethiopia Country Program Office is responsible for Monitoring project/s Monthly Expenditure Reports (MERs) against budgets and alert the Responsible Project Manager (RPM) and other project staffs of all budget variance, monitor sub agreements, sub contracts and technical service agreements with Partners and collaborating agencies, prime contractors, subcontractors and consultants, establish system to support efficient project administration and compliance with applicable policies, rules, and requirements. The Project Administrator will be based in Addis Ababa. 

 Specific duties and responsibilities:

 Financial Management:

  • Lead development and preparation of project’s activity and annual budgets.
  • Manage project/s activity budget in coordination with the Responsible Project Manager/s (RPM), prime contractor, subcontractors as appropriate.
  • Monitor expenditure level against project/s activity budget and alert the RPM and other project staffs of all budget variance.
  • Prepare and review different payments for contractors/consultants providing technical expert services.
  • Prepare /review project payments as per PATH system and ensures full documentation of all transactions.
  • Ensure that all financial transactions are properly coded and charged to the correct line items and project codes.
  • Ensure compliance with all financial and taxation laws of Ethiopia, such as income tax, withholding tax, etc.
  • Review monthly Expenditure report and budgets with the RPM and Country office Finance and operations team.
  • Prepares periodic and regular project/s financial reports as deemed necessary.
  • Manage donor relationship relative to financial and regulatory aspects.

 Contract Management

  •  Initiate and execute sales force agreements for various services.
  • Monitor sub-agreements, sub-contracts and technical service agreements with partners and collaborating agencies, prime contractors, subcontractors, and consultants.
  • Manage consultant agreements following PATH procedures, including payments, tracking, and monitoring deliverables and budget.
  • Ensure that all agreements are entered in to only in accordance with PATH policies and procedures.

 Logistics/Travel and Meeting

  •  Assist project staffs in preparation of travel schedule, completion of travel forms and expense report.
  • Assist the RPM and other Senior staffs in managing visits of PATH staff based outside of Addis Ababa.
  • Assist with arrangements and provide support for local and regional meetings, trainings, and workshops.
  • Manage project staff and visitors travel plans and arrangements.
  • Mange project vehicle/s.

 Project Support/Procurement

  •  Participate in preparation of work plans and reports, Scope of Works (SOW) and Terms of References (TOR) required for project implementation.
  • Establish system to support efficient project administration and compliance with applicable policies, rules and Requirements.
  • Provide full range of logistical arrangements for project related activities.
  • Initiate and involve in project procurement activities.
  • Organize, assemble, reproduce, bind, and distribute reports, proposals, correspondences and other project/s materials.


  •  Undertake and support requests from HQ and other units.
  • Create and maintain separate records for project/s files.
  • Participation in new business development –proposal budget development efforts.
  • Prepare Charities and Societies Agency (ChSA) annual work plan and report pertaining to project/s under her/his custody.
  • Perform other duties as required.



Job Requirements

Required Experience

  •  Master’s degree in business administration, public administration, nonprofit management, or a related field; equivalent experience will be considered in place of a Master’s.
  • At least 5 years of experience in financial and operations management, and project administration.
  • Familiarity with and experience in implementing local financial rules and regulations, systems, and procedures preferably with NGO setting.
  • NGO experience will be an asset.
  • Experience in working from remote with local and international partners and diverse stakeholders.
  • Demonstrated organizational, managerial, and supervisory, skills and abilities; sound judgment, and high ethical standards; flexible and able to adapt to changing priorities and deadlines.
  • Proven ability to build strong relationships, work well as part of a team, and to incorporate views of other disciplines into his or her work.
  • Ability to work independently, as well as in collaboration with colleagues and partners. Able to manage, develop and motivate a team of staff to achieve set objectives.
  • Strong analytic, verbal communication, computer and writing skills.
  • Demonstrated computer skills in Microsoft Office applications.
  • Willingness and ability to travel within and outside of Ethiopia.
  • Demonstrated excellent organizational and interpersonal skills.
  • Sound knowledge on donor rules and regulation is preferred.
  • Fluency in English is required.

How to Apply

Please use the following link:  Project Administrator  to apply. Or Search under the following website:  http://www.path.org/jobs

 Application deadline is 10 days after the date of this vacancy announcement.  Only short-listed candidates will be contacted.

 Must have legal Authorization to work in Ethiopia.

 PATH is dedicated to building an inclusive workforce where diversity is valued.

 PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

 *PATH has become aware of scams involving false job offers.*

 Please be advised:

·    PATH will never ask for a fee during any stage of the recruitment process.

·    All active jobs are advertised directly on our career's page.

·    Official PATH emails will always arrive from an @path.org or @silkroad.com address.


Please report any suspicious communications to careersitehelp@path.org.



Feb 17, 2023


Company Description
Program for Appropriate Technologies in Health (PATH)