Job Summary

The Record and Archive Officer performs clerical works of the archive. She/he receives incoming letters and dispatches outgoing letters as directed. To preserve information and data by safekeeping of permanent records and historically valuable documents. 

Basic Duties and Responsibilities

• Responsible for the registration of all incoming and outgoing letters and the distribution of such to the respective staff or department.
• Organise archival records and develop classification systems to facilitate  easy access to archival materials;
• Provide reference services and assistance for users needing archival materials;
• Authenticate and appraise historical documents and archival materials;
• Preserve records, documents, and objects, copying records to film, disk, or computer formats, as necessary.
• Keep formats, forms, and other records.
• Make sure mail pick, delivery, and duplication services are smoothly carried out.
• Update record and present when needed.
• Fill out report formats and compile data.
• Report and propose for the discarding of inactive files or other materials.
• Assist in the department and division with the day-to-day operations.
• Perform other duties assigned by the supervisor.

Education: Diploma in Secretarial Science, management, or related

Experience: 4 years related.