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Senior Logistics and Asset Officer Full-time Job

2023-01-17 13:38   Administration   Addis Ababa   78 views
Job Details

Job Description

About You:

We want individuals who support our mission of eliminating unsafe abortion by 2030 and who work with us to build an enabling environment to increase access to safe services everywhere. We expect all team members to share our vision and commitment to achieving our mission whilst promoting equality and safeguarding the welfare of all clients and colleagues.

JOB SUMMARY

Working with and reporting to the Supply Chain Manager, Senior Logistics and Asset Officer provides the necessary logistics and non-medical stock and fixed asset management services to the support office, centers, and area offices; maintain materials properly and safely.

Receives and distributes with proper documentation non-medical stock and other assets coming to or out of the store; prepares report about movement and condition of stock and fixed property to the Supply Chain Manager.

Maintain high-level warehouse and asset management standards through developing excellence practices in receiving, issuing, identifying, dispatching, recording and reporting stock items as well as organization’s assets.

DUTIES/TASKS

  • responsible for assisting the supply chain manager in the successful and timely flow of non-medical warehouse operations.
  • Ensure all organization’s assets are properly recorded and tagged as per Concern and donor’s asset management policy.
  • Coordinate with area office Finance and admin officers and Center Managers and get monthly/Quarterly/Biannual/annual stock/Fixed asset report, then review and   consolidate the report for management consumption and manage the routine disposal of assets as per Concern and ACSO guidelines.
  • When necessary, visit field offices and provide the required support including on job training for field storekeepers, Center Mangers and APOs teams,
  • Ensure store standards in all APOs and Centers are in line with Concern and donors requirement.
  • Ensure the efficient and compliant disposal of assets and work closely with all APOs, Centers and SO teams to manage the asset disposal process to completion.
  • Update ICM system for FAR- fixed asset register master list quarterly/Biannually and share to the management as per Concern’s and donor’s assets management policy and procedures.
  • Create good working environment within the Field teams and ensure team are motivated to perform their duty.
  • Ensure for the compliance of minimum donor standards like, separate stock records per donor and IGA business units.
  • Coordinate with the procurement team, plan and organize non-medical warehouse space for upcoming supplies as per PO/contract delivery schedule.
  • Establish reorder level for consumable stocks/ supplies like; clearing materials, stationeries, IT machine tonners and fast-moving spare parts and ensure supplies are restock before being stock out. 
  • Report immediately when discrepancies, theft or damaged inventors identified or suspected
  • Check store’s physical structure and report immediately when maintenance is required
  • Establish good checking system for arrived supplies involving relevant technical team
  • Ensure all store documents are properly used in all time 
  • responsible for working with the supply chain manager to ensure accurate and timely dispatch, receiving, and tracking of goods
  • maintain inventory control systems for essential products; always keep inventory current; notify inventory shortages on time
  • regularly identifies non-functional non-expendable assets at all MSIE offices and ensures that they are timely repaired, replaced and/or disposed following MSIE’s and government regulatory agencies rules and regulations
  • develops and maintains asset register for all non-expendable asset that includes model, serial number, asset code, location, custodian, status/condition etc. of each non-expendable asset
  • develops asset needs assessment, maintenance, replacement, and disposal plans and monitor the implementation of maintenance and replacement and disposal plans
  • plans and executes asset verification, investigation, and report on variances, make necessary recommendations to resolve discrepancies, and update the asset register
  • ensures that proper records are established for MSIE’s non-expendable assets at all office locations and that the assets are regularly checked for physical existence and condition/status
  • prepares a monthly reconciliation with supporting schedules of the asset registers to the relevant accounting records, and resolve uncleared items
  • reports on asset management information as required to internal and external stakeholders on time
  • establishes and executes a performance measurement system to evaluate the effective utilization of assets
  • participates and facilitates during physical inventory counts and spot checks
  • ensures that all non-expendable assets are insured against damage or loss immediately after the receiving process is completed
  • follow up all fixed asset register and keep files signed by users for property under their custody.
  • recording and tagging newly received of fixed asset and updating the record regularly.
  • proposes the use of efficient warehouse handling equipment and storage systems
  • assist in establishing standard specifications and codes for all major categories of goods purchased by MSIE offices.
  • takes responsibility for storage of non-medical items and equipment in accordance with MSIE Policy and procedure, national standards and ensures proper implementation.
  • puts to use proper stock control, utilization, timely ordering and restocking of non-medical supplies.
  • makes sure all non-medical materials are stored in appropriate places away from rain, dust, pilferage, and deterioration.
  • receives, issues and transfers office supplies and equipment referring to approved store documents  
  • prepares and submits stock reports as per the organization’s rules and regulations
  • regularly tracks and reports close to expire, obsolete and slow-moving stock items
  • provides data and participates in the preparation of procurement planning process
  • Ensure proper handover take place to coworker when you are away for leave or any reason.
  • Perform other duties as required by the nature of the position or as requested by Supervisor.
 

Job Requirements

 

Required Qualification:

            MA/BA Degree in Business Management,Procurement in supply chain                            Management, or Diploma in Procurement and Supplies Management

Experience

              4/6 years of related experience with warehouse and material management at             senior level or 8 years for Diploma

Skills required, Attitudes and Attributes

  •  Strategic oriented
  • Ability to multi-task
  • Excellent communication, interpersonal and reporting skill
  • Excellent knowledge of basic computer applications
  • Commitment to MSI Core Values
  • High level of integrity and ethical behavior
  •  Ability to use computerized stock and asset management systems
  •  Ability to make logical and timely decisions
  • Quantitative, analytical, and problem-solving skills,
  • Pro-Choice

 

 

 

Number of Position: (01)

Duty Station: Support Office, Addis Ababa

Type of Employment: full time 

Salary:  As per MSI Ethiopia Reproductive Choice Salary Scale

 

 

How to Apply

Interested and qualified applicants should mail only their motivation letter and C.V, within ten (10) days from the date of this announcement to:

 Talent Acquisition and Development Department, MSI Ethiopia Reproductive Choices through the following e-mail address: HumanResource@mariestopes.org.et

 Due to the volume of applications, we will only contact shortlisted candidates, and we are unable to provide any feedback on unsuccessful applications.

Please mention the title of the position and workplace you applied for on the subject line of your email

CANDIDATES WHO DO NOT FOLLOW THESE INSTRUCTIONS WILL NOT BE CONSIDERED.

MSI ETHIOPIA REPRODUCTIVE CHOICES STRONGLY ENCOURAGE FEMALE CANDIDATES TO APPLY!

 

Deadline
Jan 27, 2023

Company Description
Marie Stopes International Ethiopia