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Stores and Admin Officer (Temporary - Maternity Cover) Full-time Job

2023-02-10 18:10   Administration   Addis Ababa   68 views
Job Details

Job Description

‘Kelem International School (KIS) is a pre-KG to Grade 10 school that was originally established under the Swedish Embassy in Addis Ababa, Ethiopia in 1946. The school has been redefined as an independent not-for-profit school since July 1st, 2019.

We are currently seeking a STORES and ADMIN OFFICER (Temporary - Maternity Cover) for the current academic year 2022-23.

Our vision is to become a collaborative center of learning in Ethiopia, where each and every child becomes a confident and self-realized global citizen. Our mission is to facilitate the realization of every child’s full potential and develop resilient, curious, open-minded and reflective students who are able to express themselves fully and effectively.

We teach to enable our students to think critically, analyze and creatively solve problems to be adaptive in a rapidly changing world. Our school fosters in the minds of our students that learning is a life-long endeavor, setting the example by the continued professional development of our teachers and staff.

Our school aims to produce responsible and compassionate global citizens, with respect and recognition of the rich heritage of our host country, Ethiopia.

Currently the student-body of 200 represents 28 different nationalities. Kelem International School follows the Finnish curriculum blended with international standards for G1-10 and International Early Years Curriculum (IEYC) for KG.  We are a fully accredited international School by Cognia Global Commission.

 Job Summary

The STORES and ADMIN OFFICER oversees the planning and coordinating of administrative procedures, systems and devising ways to streamline processes. And a responsibility in maintaining inventories, ordering new items, placing products on shelves, pulling our expired items, keeping records of transferred merchandise, and keeping stores policies and procedures updated.

Key roles & responsibilities:

  • Attend meetings, workshops, and seminars (staff meetings) for the purpose of recording the minutes, coordinating material distribution and/or support the needs of other attendees. 
  • Maintain documents, office files and records for compliance with local, state and federal government requirements. 
  • Assist in compiling data from a variety of sources. 
  • Prepare written materials i.e., reports, minutes, memos, letter, etc. and documents.
  • Respond to a wide variety of calls, concerns and/or complaints to resolve problems, provide information and/or refer to appropriate personnel. 
  • Support the principals, team leaders and FSCSPCO Board of Directors and the PTSA executive Board. 
  • Support other personnel in the completion of their work activities. 
  • Act as the school’s primary point of contact for all external entities. 
  • Assist the HR Manager on documentation, communications & correspondences of the school.
  • Attend all incoming phone calls and correspondences, ensuring that they are followed up with by the appropriate individuals.
  • Acts as a point person for visitors to the school to coordinate their visit, assisting them with finding the appropriate offices and paperwork.

Stores Related Duties

  • Control & manage the school’s stores & resource rooms and be the focal person for stores management.
  • Distribute school materials to different departments and keep the stores record balances.
  • Maintain up to date store records and report to the management in a timely manner.
  • Participate in the annual physical inventory of fixed assets and consumable materials.

Other duties

  • Work closely with the School’s Kitchen staff especially with the F & B Manager; and the primary duty is the continued efficiency of the kitchen and consistent production & supply quality food.
  • Work closely with school the nurse for annual staff vaccinations.
  • Work closely with the cleaning staff for smooth handling of school compound cleanness and safety.
  • Perform any other administrative tasks as directed by the immediate supervisor. 

Reports to: Finance & Operations Manager

Coordinates with:  Admin Personnel, HR Manager, Principal, Vice Principal, Team Leaders, Teachers, Admissions Officer, Learning Support

Working Hours: Monday - Thursday (7:30 am - 4:00 pm) and Fridays (from 7:30 am - 3:30 pm). 


Job Requirements


  • BSc/MSc in Office Administration and other related fields.


  • Minimum 5 years of relevant experience

How to Apply

Interested applicants are asked to apply by submitting their most recent CV as well as a letter of no more than two sides of A4 outlining their suitability for the post and motivation in making the application. The CV must include names and full contact details of three professional referees, one of whom must be the candidate’s most recent supervisor/ line manager. Referees will not be contacted without prior permission.

 Applications may be submitted in person at the school address below or send by email to hr@scsaddis.com. In addition to interaction with candidates’ professional referees a variety of background checks will be required prior to final appointment.

 Please note that Kelem International School (KIS) is committed to all aspects of safeguarding and safer recruitment practices to ensure that the school provides a safe and secure environment for all.

 School address:

The HR office

The Former Swedish Community School Parents Charitable Organization (FSCSPCO)

Dar Sahara street, Kazanchis,

Cobble stone road opposite Meles Foundation

House # 9999/1

Tele: +251 911 52 73 41

 Please note that applicants will be contacted for further assessment only if they are shortlisted.


Feb 16, 2023


Company Description
Kelem International School (KIS) (Former Swedish Community School)